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SPOTY Voting & Judging: Terms & conditions

The BBC Sports Personality of the Year will be named during a live awards show on Sunday 13 December (1900 GMT, BBC One).

SPORTS PERSONALITY OF THE YEAR - Main Award

Voting details and criteria are below.

Nomination process of contenders for final 10:

The nominations are provided by a panel of over 30 leading sporting experts from a selection of newspaper sports editors (national and regional) and magazines.

This process begins on Monday 2 November and ends on Friday 13 November. The sporting experts will be asked to name their 10 contenders in alphabetical order and not in any order of preference.

The shortlist of 10 contenders will be announced during 'The One Show' on Monday 30 November (BBC One, 1900 GMT) and will also appear on the BBC Sports Personality website.

In the event of a tie at the end of the nomination process, the Sports Personality production team will contact the Sports Personality former winners judging panel for their preferred 1-2-3 contenders in order. The panel consists of six former winners from a cross section of sports.

Three points will be awarded for first place, two points for second place, one point for third place. The tied contender with the most points will go through to the final shortlist of 10. In the unlikely event there is still a tie, the tied contender with the most first places from this second round of voting will go through to the final 10.

Vote on the night

The public only will decide the winner from the shortlist of 10 contenders during the live show with a phone vote. This will be overseen by an independent adjudicator.

A full list of the number of votes polled by each contender will be available on the BBC Sports Personality website after the show along with all terms and conditions.

Voting Terms and Conditions

1.- Voting for the main award will be from a shortlist of 10 contenders presented during the live show on BBC One on Sunday 13 December 2009 and voting will only be available by phone - the number to call for each contender will be revealed on the programme after 1900 GMT. There is no voting via the BBC Sport website, email, red button or by text.

2.- Each phone vote costs 15p from a BT landline. Calls from other networks may vary. Calls from mobiles will be considerably higher.

Telephone charges - for indicative purposes only

Premium Rate Number 0901

Tariff - 15p from BT Land Line.

O2 - 50ppc

Orange - 50ppc

T-Mobile - 75ppc

Vodafone - 26.5ppc ex VAT

3 - 70ppc

Virgin - 50ppc

This table is provided for indicative purpose only. Information provided by mobile network operators on 19 November 2009. For up to date information it is always advisable to check direct with your network operator.

3.- If you are watching Sports Personality of the Year 2009 on iPlayer, following through a website or any other time shift or catch up service you should not vote since the lines will have closed.

4.- Voting is restricted to UK residents calling from UK numbers. Please note that BBC employees, their close relatives or anyone directly connected in any way with the production of the programme or the provision of telephony services to the programme is not eligible to vote.

5.- You must obtain the bill payer's permission before voting.

6.- Opening and closing times will be specified on the programme, but they are likely to open a few minutes into the programme and will close after 2030 GMT. The result will be announced before the end of the programme at 2100 GMT.

7.- Please be sure you carefully dial only the number of the contender you wish to vote for.

8.- Please do NOT call before the lines open, or after the lines have closed, as your vote will not be counted, but you may still be charged. The winner will be announced live on the programme, and the full list of votes received by each contender will be available on the BBC Sports Personality website.

9.- The BBC reserves the right to disqualify votes if it has reasonable grounds to suspect that fraudulent, excessive or suspicious patterns of voting have occurred or if it considers there has been any attempt to rig the voting.

10.- All voting will be overseen by an independent verification service.

11.- The BBC reserves the right to cancel or suspend voting at any time. In the event of any such cancellation or suspension, a technical failure or any other malfunction with the phone vote, the BBC reserves the right to arrange for the winner to be decided by a contingency arrangement from the votes cast by former winners, sporting legends and leading figures from the sports industry attending the Director of Sport's reception at Sports Personality of the Year. This process will also be independently verified.

12.- For purpose of verifying any claim for refunds (where offered) or investigating possible voting irregularities, the BBC may need to request the network operator to disclose the telephone number that you are voting from. Please note that this will still be required where you have originally opted not to disclose your telephone number (caller's line identification barring). If you do not agree to this, you should not vote.

Where such investigations are required, the BBC will only ever use your telephone number for the purposes of processing refunds or investigating possible voting irregularities and will not publish or provide it to anyone without permission, except where required for enforcement of these terms. You can read more about the BBC Privacy Policy here

13.- The BBC, its sub-contractors, subsidiaries and/or agencies cannot accept any responsibility whatsoever for any technical failure or malfunction or any other problem with any telephone network or otherwise which may result in any vote being lost or not properly registered or recorded.

14.- The voting in this programme accords with the BBC's Code of Conduct for Competitions and Voting, details of which can be found on the BBC's Standards and Guidelines website.

Definition of who is eligible

Voted for by the public live during the TV show, this prestigious award will be given to the sportsman or woman whose actions have most captured the public's imagination in 2009. Non-playing coaches or management are not eligible.

People are eligible to win Sports Personality of the Year if:- They are British or all of the following criteria apply:

- They play a significant amount of their sport in the UK

- Their core achievements that year were achieved in the UK, and not with a non-UK based team (in which case they would more likely qualify for the Overseas award)

- They are residents in the UK

OVERSEAS PERSONALITY OF THE YEAR

To the foreign sportsman or woman who has made the greatest impression in the world of sport this year.

(Includes all non-UK sportsmen and women who do not qualify for the Sports Personality of the Year award under its criteria.)

Our judging panel of over 30 Sporting experts from a selection of newspaper sports editors (national and regional) and magazines will decide the winner.

The panel will vote for their top two choices in order: 1st preference and 2nd preference. Two points will be awarded for first place, one point for second. The winner is the person with the most points. In the unlikely event of a tie, the contender with the most first places will then be named the winner. If in the extremely unlikely event that there is still a tie then the award will be shared.

The panel will receive a letter from the Director of Sport with a full explanation of the procedure. This letter is sent out on 2 November, and the panel is given until 13 November to make its decision.

The winner will be announced during the Sports Personality show, with full details on the BBC website.

COACH OF THE YEAR

To the coach who has made the biggest impact in British sport.

Our judging panel of over 30 sporting experts from a selection of newspaper sports editors (national and regional) and magazines will decide the winner.

The panel will vote for their top two choices in order: 1st preference and 2nd preference. Two points will be awarded for first place, one point for second. The winner is the person with the most points. In the unlikely event of a tie, the contender with the most first places will then be named the winner. If in the extremely unlikely event that there is still a tie then the award will be shared.

The panel will receive a letter from the Director of Sport with a full explanation of the procedure. This letter is sent out on 2 November, and the panel is given until 13 November to make its decision.

The winner will be announced during the Sports Personality show, with full details on the BBC website.

TEAM OF THE YEAR

To the (British only) team that has achieved the most notable performance in British sport.

The judging process is as per Coach of the Year.

The winner will be announced during the Sports Personality show, with details on the BBC website.

YOUNG SPORTS PERSONALITY OF THE YEAR

This will be awarded to the outstanding young sportsperson aged 16 or under on 1 January 2009, selected from nominations made to the BBC and by sports governing bodies via the Youth Sport Trust.

People are eligible to win the award if they are the right age and they are British or all three of the following criteria:

- They play a significant amount of their sport in the UK

- Their core achievements that year were achieved in the UK, and not with a national team (in which case they would more likely qualify for the Overseas award)

- They are residents in the UK

Judging panel

BBC Sport's John Inverdale chairs a panel that included fellow BBC Sport presenter Jake Humphrey, Blue Peter Presenter Helen Skelton, Sportsround presenter Ore Oduba, two representatives from Youth Sport Trust, two former Young Sports Personality of the Year winners, Harry Aikines-Aryeetey and Kate Haywood and two representatives from Sports Personality of the Year.

The panel meet to decide the top 10 contenders from the list of nominations collected by the Youth Sport Trust and the BBC on November 9th.

The panel will reconvene on 23 November to select the top three and the winner from the top 10 list. They will select the winner by secret ballot. The final vote will be independently verified.

The top three will be invited to the live event and the other seven contenders will be notified out of courtesy that they have not made the final shortlist.

The winner will be announced live on the Sports Personality of the Year show and the website on Sunday 13 December 2009.

HELEN ROLLASON AWARD

A special BBC award for outstanding achievement in the face of adversity.

There is no vote. This is a BBC gift to choose the winner who is selected by BBC Sport.

Winner will be announced on the night and the website.

LIFETIME ACHIEVEMENT AWARD

The Lifetime Achievement award honours someone who has made a major impact on the world of sport during their lifetime.

There is no vote. This is a BBC gift to choose this winner who is selected by BBC Sport.

To the individual who has given their time and talents for free to enable others to participate in sport. Fifteen winners from around the UK competed for the overall award.

SPORTS UNSUNG HERO AWARD

Now in its seventh year, the award recognises someone who is dedicating their life to promoting sport in their community, taking no reward from it other than the pleasure of helping others to take part and enjoy their sport.

The search for the BBC's Sports Unsung Hero is taking place across the United Kingdom. It will see winners named in all the BBC's 15 Nations and Regions before an overall winner is named at the Sports Personality of the Year event in Sheffield on 13 December. Nominations close on Friday 30 October.

A judging panel will decide the overall winner, this will be made up of leading figures from the sporting world, a former winner of the unsung hero award and representatives from BBC sport and the BBC's nations and regions.

All 15 BBC regional winners will then be invited to this year's BBC Sports Personality of the Year show, where an overall winner will be announced.

Unsung Hero Terms and Conditions:

1. Any UK resident (incl. Channel Islands and the Isle of Man) aged 16 or over, as from 1 January 2009, is eligible to be nominated, except previous winners of the BBC Sports Unsung Hero Awards, BBC employees and any person connected to the awards competition and their close relatives. Proof of age, identity and eligibility may be requested.

2. The criteria to qualify for nomination is that the nominee must: (i) be an individual, (ii) assist/help amateurs participate in a sports activity, (iii) offer assistance/help that does not form part of their job or take place at their place of work, (iv) assist/help voluntarily with no financial reward, and (v) not be an active participant in the sports team/organisation/club being assisted.

3. Nominations can be made by accessing www.bbc.co.uk/sportsunsunghero and/or the relevant regional web pages from Monday 14th September 2009 and must be received no later than Friday 30th October 2009.

4. A regional BBC organiser/representative in each of the 12 English regions, Scotland, Wales and Northern Ireland will shortlist no more than 10 nominees in their respective regions. The short-listing criteria will be (i) their contribution at grassroots level of their sport, (ii) the range and number of people helped, (iii) the impact on their local community, and (iv) the personal sacrifices or commitment made.

The 15 regional winners will be put forward for, and become eligible for, the overall BBC Sports Unsung Hero Award.

5. A regional judging panel consisting of both BBC and non-BBC judges will then select a regional BBC Sports Unsung Hero winner, from those shortlisted, based on the criteria above.

6. A national judging panel will select an overall winner and 2 runners up from the 15 regional winner based on the aforementioned criteria, any supporting literature and a short BBC film on each of the regional winners. The panel will consist of leading sports figures, representatives from BBC and a previous BBC Sports Unsung Hero winner.

7. The winner will be announced on Sunday 13th December 2009 on BBC Sports Personality of the Year 2009 on BBC ONE.

8. The BBC's decision as to the winner is final. No correspondence relating to the awards will be entered.

9. The regional winners will each receive a regional BBC Sports Unsung Hero Award 2009 and the national winner will receive the national BBC Sports Unsung Hero Award 2009. There are no prizes, no cash alternative and the award cannot be sold or transferred in any circumstances.

10. Nominees must agree to take part in any post-award publicity if required.

11. The BBC reserves the right to:

(i) vary the opening times of the awards;

(ii) disqualify any nominee who breaches the rules or has acted fraudulently in any way; and (iii) cancel the awards, at any stage, if in its opinion it is deemed necessary or if circumstances arise outside its control.

12. The BBC, its sub-contractors, subsidiaries and/or agencies cannot accept any responsibility whatsoever for any technical failure or malfunction or any other problem which may result in any nomination not properly registered.

13. The BBC will only use personal details for the purposes of administering this award and will not publish or provide them to anyone without permission. You can read more about the BBC Privacy Policy on: http://www.bbc.co.uk/privacy

14. This BBC Sports Unsung Hero Awards accords with the BBC's Code of Conduct for Competitions and Voting, details of which can be found on the BBC'S Standards and Guidelines website.

15. The promoter of the awards is the British Broadcasting Corporation and the applicable law is the laws of either England and Wales, Scotland or Northern Ireland, dependent on the area of the United Kingdom covered.

16. Nominees will be deemed to have accepted these rules and agree to be bound by them.



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